David Allen’s book, titled “Getting Things Done,” is a very well-written book that teaches you how to use the GTD system to become a more productive individual. To start off, I’ll just explain the very basics of GTD that I’ve tweaked and used on daily basis with my workflow.
How To Incorporate GTD Into Your Workflow
Find a good task-manager application (e.g. OmniFocus or Things) to collect all of your ideas.
Organize specific categories to place each task into: Inbox, Current Projects, Next Actions, etc.
If you know it will take less than 2 minutes, go ahead and get it over with. If it will take longer, delegate it with a due date.
Organize your email into categorized folders (Archives, Family, Due Next Week, Bills, Other, etc.)
When you use something put it back to its original spot, that way nothing gets out of place.
Other Tips To Help You With GTD
Keep a pad of Post-it’s™ and pen with you. This way you can jot down a quick idea or something and you won’t forget it. Personally, I use this when I find new features about applications that I want to go back to later.
Throw away a magazine after you read it, there’s no reason to keep it — otherwise, scan the magazine article.
There are many different translation services available online such as FreeTranslation.com and Google Language Tools. The great thing about those services is that you can almost always find what you need. The downside about those services is that they only work when you’re connected to the internet. Thanks to Philipp Brauner‘s Dictionary.app plug-in, you can now use a translation service (German to English) right within the Dictionary application. The coolest feature about this plug-in is that it doesn’t require you to be connected to the internet while you use it. The package includes the complete German to English vocabulary from Dict.cc. I congratulate him on making this app as it comes in handy when you’re on the run and need to quickly access to a translation service, but don’t have internet-access. One more thing to mention is that this plug-in works with Spotlight, the Dictionary.app, and the Dictionary widget as well. As of now, this plug-in is only for German to English translation, but hopefully in the future, Philipp will continue developing this plug-in to include more languages.
When it comes to maintaining a clean workspace, a scanner is by far one of the best tools for the job. With a scanner, you can easily store all of those documents from your desk into your computer. The great thing about having them on your computer is that there is an endless number of possibilities with what you can do. Honestly, the only reason why I scan documents onto my computer is so that I can search through them, especially for longer documents. By using Adobe Acrobat’s OCR-recognition feature, you can now turn those long, small-font, paper documents into digital text-searchable documents. Here’s how:
Turn on your scanner.
Open up Acrobat and go to File > Create PDF > From Scanner…
In the Acrobat Scan window, adjust the settings to your liking.
Be sure to check off “Make Searchable” and “Make Accessible”.
If you want, click on the “Options” button under Text Recognition and Metadata to edit the OCR settings.
Now click on the “Scan” button to scan the document into Acrobat.
When the scan is done, wait for Acrobat to finalize the document so it’s searchable.
Now when you open up the PDF with Acrobat or Preview, it is now searchable (text) and when you search with Spotlight it will go through those PDF’s as well.
The game of chess can be quite a boring game when played on the usual board, but not when played on a Mac. When you play the Chess game included on all Macs, you’d be quite surprised at how enjoyable your computer will make the game seem. The cool thing about playing chess on your Mac is you have the ability to control each one of your players just by using your voice. You can change which board you play on as well. Here’s how:
Load up Chess from your Applications folder.
Once it loads, you should notice a small silver circle appear with “Esc” in the center.
To move a player, you simply hold down the Esc button and say something like “Pawn A2 to A3”.
Although that sounds simple, you should have a basic understanding of the game itself beforehand.
If you’d like to change the looks of your chessboard, hold down the ⌘ (Command) and the “,” keys to activate the preferences.
From there, choose one of the Board styles: Wood, Metal, Marble, or Glass.