Web Developer & Photographer

For most Mac users, I would recommend using iWork for your “office” tools. With Number’s ’08, making a graph is just a matter of clicking a button. On the other hand, with Microsoft Excel, there is a little more clicking involved, making it a bit less user-friendly. Since most jobs these days require that you use Microsoft Office, I figured this would help out many individuals.

  1. First open up Microsoft Excel.
  2. Type in the “X-Axis” values into the first column.
  3. In the second column, type in the “Y-Axis” values. Feel free to use more columns depending on your data.
  4. Once you’ve finished that up, select all of your “Y-Axis” values.
  5. From the menubar, choose Insert > Chart…
  6. You’ll be prompted with the “Chart Type” window. Choose a type that suits your needs.
  7. After clicking the “Next” button, you should see a preview of your graph showing the data ranges.
  8. After confirming the data ranges, click on the “Series” tab at the top of the window.
  9. To name the data, click on “Series1” (or any “Series#”) and type in the title you want in the “Name:” field.
  10. When you’ve named all of your series, click on the triangle icon in the “Category (x) axis labels:” field towards the bottom of the window.
  11. Select all of your “X-Axis” values from your sheet. In the small pop-up for the X-Axis values, click on the upside down triangle icon to save those values.
  12. Click the “Next” button when the “Series” window reappears.
  13. In the “Titles” section, enter the main title for the graph and for the X and Y-Axis.
  14. You do not usually need to change the settings in the other tabs (i.e. Axes, Gridlines ,etc.), but feel free to.
  15. After clicking the “Next” button, the “Chart Location” window appears.
  16. Check off “As object in” or “As new sheet” depending on where you want the graph to be inserted.
  17. After clicking “Finish”, select your graph and go to File > Print… from the menubar.

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